President

• The Chief Operating Officer of the Community
• Chairs all of the meetings of the Board of Directors, and meetings of the Members of the Society
• Shall be the official spokesman for the Community but he/she may delegate such power in regard to public pronouncements to such member of the Community as he/she may decide
• Shall act at all times in accordance with the lawful directives of the Board
• One of four (4) cheque co-signers that can appear on Community cheques
• An ex-officio member of all Community Committees
• Attend all monthly Board meetings
• Cannot chair any committee other than a Board of Directors Committee
• Responsible for the overall operations of the Community Association
• Represents the Association in dealing with Government, Business, Organizations & Residents

Vice-President

• Reports directly to the President
• Shall conduct meetings in the absence of the President
• An ex-officio member of all Community Committees
• Acts as signing officer for cheques and official documents
• Be able to assume Presidential responsibilities if the need arises
• Attend all monthly Board Meetings
• Serves and chairs on the Executive Committee with the President/Secretary/Treasurer
• Oversees projects/tasks as required
• Cannot chair any committee other than a Board of Directors Committee
• Share duties with the President as required

Secretary

• Reports directly to the President
• Acts as signing officer for cheques and other documents
• Prepares the agendas for all meetings of the Board of Directors, and meetings of the Members of the Society
• Takes minutes of those meetings and prepares them for signature by the President and Secretary
• An ex-officio member of all Community Committees
• Holds and maintains copies of all correspondence generated from and to all individuals acting under the direction of the Board of Directors
• Maintains a minutes book
• Prepares and sends out correspondence as required by the President
• Keeper of the Seal of the Community
• Keeps records of important correspondence and documents
• Responsible for mail pickup weekly

Treasurer

• Reports directly to the President
• Acts as signing officer for cheques and other documents
• An ex-officio member of all Community Committees
• Attend all monthly Board Meetings
• Prepares and presents monthly financial statements to the Board of Directors
• Ensures annual financial statement is prepared by the appointed auditor or chartered accountant
• Liaises with the Bank and the Board of Directors
• Recommends changes to term deposits and other interest bearing monies for the Community Association
• Ensures monies generated on behalf of the community are properly deposited in a timely fashion
• Holds and maintains copies of all bills and receipts generated from and to all individuals acting under direction of the Board of Directors
• Assist the Secretary in weekly pick up of the mail
• Prepare and submit all Gaming reports as required

Facilities Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors and advises on the maintenance of the Community Assoc. buildings (Red Barn and Rink Site)
• Co-ordinates/organizes spring grounds clean up
• Co-ordinates/organizes any required maintenance or repair to the community facilities
• Responsible for volunteer co-ordination for any work to be performed as well as engaging any professional services as required
• Setting up and monitoring budgets for the maintenance or repair of the community facilities
• Work with the Planning Director and/or Executive Committee on future development plans for the Shawnessy Community Centre site or Rink Site.

Membership Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors and advises on community membership status and any issues involving this committee
• Holds and maintains an up-to-date registry of the Associations members
• Organizes annual membership drives for new members as well as processing the renewals of existing members
• Responsible for representation at all sporting registrations and venues where community memberships are required
• Encourages participation in community activities
• Develops ideas and plans for increasing membership sales and welcoming newcomers to the Community

Community Affairs Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on activities involving the community of Shawnessy
• Provides advice and status of all projects
• Shall be responsible for Community residential concerns and represents the interests of the Community regarding:
• Development permit applications (eg. Home occupation)
• Current residential traffic concerns
• Current City Parks concerns and Bylaw concerns
• Mobilizing the network for any Community concerns
• Specific issues that may arise which require the attention of more than one Director
• Responsible for communication with the media and dissemination of information of interest to the Community
• Will have the assistance of other committee members as may be required

Community Planning Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any planning or development activities involving and/or having some impact on the Community
• Provides advice and direction to the Committee(s)
• Shall be the Liaison with the Executive, Board of Directors and the City of Calgary
• Reports to the Board on any City studies and/or development plans in progress for Board discussion and input
• Set up meetings with the Community pertaining to development issues when necessary
• Responsible for communication with the media (under the direction of the Executive Committee) and the dissemination of information of interest to the Community
• Represents the interests of the Community in meetings with the City of Calgary, City Planners, Transportation Project Office, Developers or any government official office
• Responsible for Community residential concerns and represents the interests of the Community regarding Development Permit Applications, current City Parks Regulations and Community Bylaws

Grant Application Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any grant application opportunities or updates on current grant application status
• Provides advice and direction to the Committee(s)
• Responsible for maintaining a log or file on all available municipal, provincial or private grant opportunities
• Becomes familiar with all grant application processes and submission requirements
• Assists any member of the Board with project fundraising through any available grants and facilitates the grant submission process

Director of Fundraising: Gambling

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on current Bingo and Casino events and activities
• Provides advice and direction to the Committee(s)
• Represents the community (along with a chairperson) in meetings with the Gaming Commission, Calgary Bingo Association and with Bingo Hall Owners and other Community Bingo Association
• Requisitions funds for activities as needed
• Arranges in conjunction with the Volunteer Coordinator to provide a team of volunteers for each Bingo
• Make application when necessary for the Bingo Licence
• Engages the assistance of a Casino Chairperson who:
• Makes application, when necessary, for the Casino Licence
• Arranges with the Volunteer Coordinator to provide a team of volunteers for each casino
• Requisitions funds as necessary
• Liaison with the Gaming Commission
• Reports to the Fundraising Gaming Director

Social Director: Children

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on current and future Community run children events and activities (Annual Christmas Party)
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Coordinates, develops, and implements children programming and events
• Prepares and distributes advertising for children's programs
• Liaison with Schools and surrounding Communities for youth programs and issues
• Will have assistance of other committee members when needed

Social Director: Adult

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on previous adult functions or events and updates on future events or activities
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Responsible for developing and proposing budgets for future events and/or activities
• Creates ideas and suggestions for social events (ie. Stampede BBQ, Shawnessy Days Dance, New Year Eve's Party, Pub nites)
• Represents the community at the above mentioned Social Events
• Works with the Volunteer Coordinator to arrange for all necessary assistance with each event
• Responsible for holding and keeping current and accurate records of the Barn supplies
• Responsible for recording all funds generated by the events and supplies used
• Works with the Advertising Director to create advertising for all events (signage, newsletter ad, newspaper etc)

Social Director: Family

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on the timetable of activities (Shawnessy Days, Winter Festival )
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Represents the Community in area recreational matters
• Liaison with the City of Calgary's Community Recreational Coordinator of Community and Neighbourhood Services
• Ability to plan a variety of youth programs for all ages (toddler to teen)
• Maintain an active youth involvement
• Works with the Volunteer Coordinator to acquire and organize volunteers for all functions
• Attends all youth functions
• Acquires prizes or sponsors for all activities
• Liaison with Schools and surrounding Communities for youth programs and issues
• Will have the assistance of other Board members as required

Sports Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any community run sport activities or events, as well as any rink site updates
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Represents the Community in matters pertaining to Sports and Recreational matters
• Liaison with the City of Calgary's Community Recreation Coordinator at Community and Neighbourhood Services
• Coordinates a volunteer group to support the Rink site with regards to maintenance, ice making, snow removal, clean-up and reports on any required maintenance or equipment needs
• Creates and Coordinates any sporting events or activities (ie annual Community Golf Tournament, hockey tournament, tennis tournament etc)

Newsletter Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any newsletter issues and updates
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Collection point for community newsletter articles
• Responsible for the delivery of the newsletter articles to the newsletter printer
• Coordinates newsletter deliveries to newsletter route carriers
• Responsible for ensuring newsletters are delivered to community residents in a timely fashion

Community Events Advertising Director

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any advertising issues and activities
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Responsible for posting advertisements for upcoming community events within the boundaries of the community
• Initiates and creates any innovative means of advertising to the benefit of the Community Association the community at large

Volunteer Coordinator (Director)

• Reports directly to the Executive and Board of Directors
• Is an ex-officio member of all committees under this functional head
• Reports monthly to the Executive and Board of Directors on any volunteer issues or activities
• Provides advice and direction to the Committee(s)
• Requisitions funds for activities as needed
• Works with the Membership Director in order to maintain a database persons wishing to volunteer for various activities within the community
• Works with all Directors of the Board to ensure that volunteers are available and present at the required events or activities that the Director is planning
• Ensures that all active volunteers are contacted and invited to the Annual Volunteer Appreciation Night